Contents
Constraints or Dependencies. 3
REQUIREMENT COLLECTION STRATEGY.. 6
PROJECT SCHEDULE MANAGEMENT. 8
EXECUTIVE SUMMARY
In general the focus of the project is to develop Content Management System (CMS)/Website for outer clients. They are right now work in different enterprises and the most as of late for wearing associations. They have as of late won an agreement to give a CMS/Website (Extranet) that will utilized by Australian Women Soccer group (the Waltzing Matildas) group for pave the way to; and for the impending FIFA World cup in 2023 in Australia/New Zealand. This newly developed system must include features like ability to store player details and statistics, team details and statistics, tracks sponsors, Souvenirs and saleable and will focus on FIFA world Cup 2023 exclusively.
Speaking with introduction will gives you general idea about the company and its background details. Along with this the project charter will provide you a handful of knowledge regarding the resources, stakeholders and team members. Scope of project will focus major about the work breakdown structure in which the project task is divided among the team members. After that project scheduling will gives you overall knowledge about the task distribution and time frame to finish the task. After that comes the budget part which makes you clear about the estimated budget of the project and the various headings of expenditure. The group activity report next to it will tell you about the task performance of the group members and also about the contribution made by them to this project. Finally lesson learned table will help to know about the major ideas and knowledge learned by doing this project. In the last section is conclusion and references from which we can see what were the achievements and how the project is completed.
INTRODUCTION
An Australian based IT Managed Services is SortCMS P/L. They as of now give a scope of Content Management System (CMS)/Website for outer clients. They are right now work in different enterprises and the most as of late for wearing associations. They have as of late won an agreement to give a CMS/Website (Extranet) that will utilized by Australian Women Soccer group (the Waltzing Matildas) group for pave the way to; and for the impending FIFA World cup in 2023 in Australia/New Zealand.
Background of the company:
sortCMS P/L is a well known IT company providing which have been working in the field of software development. They have been working in this field for long time and have been well established in Australia. The main focus of this company is to develop the software based on the client demand. On the recent demand of the client they now are going to developed a content management system(CMS) website for their client. Since the world has been occupied by the field of technology this company has been working to create various software which are used for various purposes. The recent task for this company is to develop a content management software having the given features including DRUPAL for the CMS, framework must be fully available in cloud, determine the creation climate, require current game group information to be imported, including the worldwide groups that are contending in the FIFA World Cup 2023, Set-up assets (advancement and test climate) and improvement groups and venture the executives assets., require Credit Card and PayPal interfaces, Interfaces to monetary frameworks through standard document design interface and requires progressed security. They are two executions one is general site openly accessible, other is one extranet with more highlights with just endorsed supporter access (for doing refreshes, and so forth)
PROJECT CHARTER
Company | SortCMS P/L | ||
Project Name | CMS website for Waltzing Matildas | ||
Date | 22 Nov. 20 | Version No. | 0.1 |
Client Contact | Darren Unsworth | Phone | +61 123123123 |
sortcms@gmail.com | Phone | 02 12312312 |
REQUEST DESCRIPTION
Goal and Objectives
- Appoint team to implement CMS (Content Management System) based Website in sports organization.
- Managing events for Waltzing Matildas
- Managing events prior to and for World Cup 2023
Business Benefits
- Drupal CMS is flexible and has advantages of online editing and uniformity. And its user-friendly nature allows approved team members to upload and download text and images and edit files online.
- Instant content updates within the real-time. It means no need to make changes and the content is always fresh and up to date.
- The website needs to publish the data about the sport members and is required to accept Credit card and Paypal as in Drupal CMS.
- The website is supposed to have advanced security i.e., must have general website that is for publicly useable and the other only for the approved personnel.
In Scope
Included in the scope are:
- Data about sports team in FIFA.
- Data about the events and statistics
- Fully available system on robust infrastructures.
Out of Scope
Not included in scope are:
- Not upgrading computers
- Not installing the new modules (DRUPAL)
Stakeholders Affected and Type
- James Lee: Board of Directors: Internal Executive Stakeholders
- Darren Unsworth: Customer: external operational stakeholders
- Richard Geller: Government agencies: external stakeholders
- SortCMS P/L Management
- SortCMS P/L Helpdesk
- SortCMS P/L Support
Constraints or Dependencies
Are there constraints or dependencies? Yes No If Yes, please detail:
Dependency/Constraint | Description |
Budget | Budget for the project is limited to $1.2M AUD. |
Time | Time needed for the project to be completed is about 6 months. |
Scope | Scope are to be considered properly for any project. |
Deliverables And Reviews
Work may result in the creation of new deliverables or the amendment of existing items.
No. | Deliverable Name By Process Group | Description of Deliverable | Person Responsible | Reviewers | Sign-Off Personnel |
Prepare Project Plan | Identify the milestones and timelines of the project. | Project Sponsor | Project Manager | ||
Design Software | Design the software of website | Project Team | Project Manager | ||
Login Module | Create a login page for the approved personnel. | Project Team | Project Manager | ||
Design Website | Keep all the data and design the website. | Project Team | Project Manager | ||
Fund Handling | Design the fund handling system | Business Analyst | Project Manager | ||
Progress Report | Control project within the budget. | Project Team | Project Manager | ||
Final report and presentation | Closing process with customer acceptance for project. | Project manager | Project Manager |
PROJECT APPROACH
Description listing most salient aspects:
- Gathering information about each team and team members.
- Research about the Drupal CMS through internet.
- Make sure that the script of the software is not written in PHP.
- Develop a website that has PostgreSQL database or SQLite database instead of MySQL, or a MySQL-compatible replacement such as MariaDB or Percona.
- Develop a website that includes all the data about the team members involved in FIFA, and the events for FIFA 2023.
RESOURCES & Cost
No. | Resource | No. of Days | Rate Per Day $ (Ex GST) | Total Amount $ (Ex GST) |
1. | Ricky/ Project Manager | 20 | 2,500 | 50,000 |
2. | Samer/ Website Developer | 10 | 3,000 | 30,000 |
3. 4. | Shambhu/ Designer Marie/ Assistant Designer | 4 6 | 15,000 10,000 | 60,000 60,000 |
SUB TOTAL | 200,000 | |||
20% Contingency Allowance | 240,000 | |||
Other Items | ||||
Computers and accessories | 240,000 | |||
Food and Drinks | 80,000 | |||
Petrol and Electricity | 70,000 | |||
Security and update | 200,000 | |||
Bugs fixing and control | 70,000 | |||
Advertisement | 100,000 | |||
TOTAL | 1,200,000 |
SCHEDULE SUMMARY
Milestones | Date |
Approval of Project | 09 SEP 20 |
Kick-Off meeting | 23 Nov. 20 |
Complete gathering requirements | 14 OCT 20 |
Create Scope Statement and Stakeholder Register | 21 OCT 20 |
Budgeting | 13 Nov 20 |
Software Design | 20 Dec 20 |
Website Construction | 21 Dec 20 |
Testing | 30 January 21 |
Launch Project | 14 April 21 |
Review & Authorisation
Reviewers | Name | Date | Signature |
Quality Manager | James Lee | 14 April 21 | James |
Project Manager | Mileesha Maharjan | 14 April 21 | Mileesha |
Client Representative | Kiran Tamang | 14 April 21 | Kiran |
Business Analyst | Sanjay Parajuli | 14 April 21 | Sanjay |
PROJECT SCOPE STATEMENT:
Subsequent to working through all the examiners and meeting with the partner, all the expectations needed for the task alongside the dangers and quality required was unmistakably perceived. At last, we held a gathering and characterized the degree explanation which incorporates the new frameworks qualities and prerequisites, sums up the site and depicts about progress rules.
REQUIREMENT COLLECTION STRATEGY
COLLECTING REQUIREMENTS:
Gathering prerequisites is the way toward finding, archiving and dealing with partner wishes and necessities to satisfy undertaking goals. Giving the reason to lay out and take care of the task scope just as item extension is the critical increase of this cycle. We have utilized various approaches to assemble data. Initially, we utilized master judgment for gathering data who are educated in their separate fields. In addition, we used poll and studied strategy which is more reasonable for enormous number of individuals. We intended to utilize this strategy for gathering data since it gives partner to take their flexible choice and furthermore to participate in overview as per their inclinations. Other data gathering method like benchmarking, uncommon conversation and layouts will be followed when essential.
DATA ANALYSIS:
After collecting data, data are required to processed. So, some of the techniques like applying corporate policies, using use cases and context diagram are used to manipulate any data and discover useful information for decision making.
DATA INTERPRETATION:
After the completion of data analysis, we need to interpret the data. We can interpret the data either by creating a table or by simply writing in words.
SCOPE DEFINITION:
- The data and information collected, shared should be secured properly.
- The system developed should be available anytime and should be developed for the future prospective as well.
- For any problems that may occur in future, the organization should properly train team members and staffs and should have proper solutions to those problems.
- The website should publish the data about the sport members.
- The website should have advantages of online editing, uniformity and user-friendly nature so that it allows approved team members to upload and download text and images and edit files online.
STAKE HOLDER REGISTER:
ID | Name | Title | Role | Power (H/L) | Interest (H/L) | Needs & Wants | Concerns |
01 | Mr. Darren Unsworth | CEO | Sponsor | H | L | Quality of the project must be perfectly delivered | Not meeting the desired worth for the new system. |
02 | Mr. Samer Rai | Website developer | Vendor (CMS) | L | H | Proper knowledge of the desired system. | Entanglement in the proposed templates |
03 | Mr.Shambhu Singh/Marie Creek | Designer | Vendor (Labtech) | L | H | Proper acknowledgement of the desired IT infrastructure required. | Not enough budget and time for the IT infrastructure. |
04 | Mr. Ricky Hugel/ Ms. Mileesha Maharjan | Project manager | Communication and leader | H | H | Distribute the desired system. | Politics inside the CMS P/L |
05 | Mr. James Lee | Quality Manager | Checking the quality of the developed system throughout the project. | L | H | Review the quality throughout the different phases of the project. | Not enough communication between the vendors and project manager. |
06 | Mr. Kiran Tamang/ Sanjay Parajuli | Client representative | Secondary sponsor | H | H | User friendly interface. | Unclear vision of profit margin for the sponsor clients. |
07 | Anil Shrestha | Customer | International customer | L | L | Faster system with 24 hr up time. | Secure system for private information. |
08 | Mr. Raju Koju | Security Officer | System security | L | L | Good knowledge of the hierarchy of security clearance. | Customer clearance for ticketing client company may cause breach the security. |
7 – PROJECT SCHEDULING
Schedule management includes procedures focusing on time management of any projects. Scheduling in project management is done in iterations. When creating a schedule, project managers evaluate the work, timeline, and resources they predicted. Once a scheduling is done, the project manager is required to track the project performance and record the progress to make quality decisions. This requires proper communication and synchronization with project team members and stakeholders. Therefore, it is vital for the project manager to keep the stakeholders informed regarding the current status of the project. Work Breakdown Structure is one of the major milestones required to perform project scheduling. Work Breakdown Structure (WBS) is a result-oriented assortment of the work involved in a project that defines the total scope of the project.
The process of developing schedule for a project must create a project schedule that allows doing the following tasks:
- Closing: The schedule will define how all the work must be completed. So, a distinct work breakdown structure and superiority of the work is so important.
- Realistic: The schedule must be flexible and provide accessibility to participate.
- Accepted: The timetable must have “buy- in’’ from colleagues and partners, uniquely the recipients. There are some steps which aid to set the time while creating a new project, such as: Analysing, planning, deploying and updating the schedule. (PM4DEV, 2015)
8 – WORK BREAKDOWN STRUCTURE
OUTLINE
Implementation of CMS 1.0
1.1 Initiation
- Evaluation & Recommendations
- Write Project proposal
- Deliverable Submit Project proposal
- Project supervisor Reviews Project proposal
- Project statement Signed and Approved
- Requirements gathering and analysis
1.1.6.1Hardware and software requirements
1.1.6.2Create requirement documents
1..1.7Develop Project Charter
- Planning
- Sorting out proposed Scope Statement
- Making Project Team
- Project Team start Meeting
- Develop Project Plans
- Submit Project Plans
- Project Plan Approval
- Execution
- Project start Meeting
- Verify & Validate User Requirements
- Design System
- Coding programs
1.3.5Installation of the project
1.3.6Generate solutions
- Controlling
- Project Management
- Project Status Meetings
- Risk Management
- Update Project Management Plans
- Testing of application software
- Closeout/Ending
- Audit output so gained
- Submit Reports
- Document Lessons gained
- Update Files/Records
- Provide Trainings
Level | WBS Code | Element Name | Definition |
1 | 1.0 | Implementation of CMS | It is a Content Management System. |
2 | 1.1 | Initiation | The task to start the project. |
3 | 1.1.1 | Evaluation & Recommendations | Working group to evaluate solution sets and make recommendations. |
3 | 1.1.2 | Write Project proposal | Project Manager to develop the Project information. |
3 | 1.1.3 | Submit Project proposal | Submitted to supervisor in order to get directions. |
3 | 1.1.4 | Project Supervisor Reviews Project information | Project supervisor reviews the Project information. |
3 | 1.1.5 | Project information is Signed and Approved | It will be signed by the project supervisor and allows the project manager to work on the project. |
3 | 1.1.6 | Requirement gathering and analysis | All the required tools and equipment are gathered on the basis of instruction from the PM by the team members |
1.1.6.1 | Hardware and software requirements | Hardware and software includes laptops and computers, OS, devices drivers and so on. | |
1.1.6.2 | Create requirement documents | Requirements documents are prepared by developer and reported to team leader/ Project Manager | |
1.1.7 | Develop Project Charter | Project charter is developed by the project manager. | |
2 | 1.2 | Planning | The work for the planning process for the project. |
3 | 1.2.1 | Sorting out pre proposed Scope Statement | Project Manager will create pre-determined Scope Statement. |
3 | 1.2.2 | Making Project Team | The Project Manager makes the team members and request for the resource. |
3 | 1.2.3 | Project Team start Meeting | Held between team members, project manager and supervisor before starting the project. |
3 | 1.2.4 | Develop Project Plans | Plans are developed under the supervision of the project manager. |
3 | 1.2.5 | Submit Project Plans | Project Manager submits the project plan for approval. |
3 | 1.2.6 | Project Plan Approval | After the project plan is approved, the Project Manager has permission to proceed to execute the project according to the project plan. |
2 | 1.3 | Execution | Work involved to perform the project. |
3 | 1.3.1 | Project start Meeting | Project Manager conducts a formal start meeting with the project team, project stakeholders and project sponsor. |
3 | 1.3.2 | Verify & Validate User Requirements | The original user requirements are reviewed by the project manager and team, then validated with the users/stakeholders. |
3 | 1.3.3 | Design System | The technical resources design the new widget management system. |
3 | 1.3.4 | Coding programs | The programs so required is coded |
3 | 1.3.5 | Installation of the system | The actual system is installed and started. |
3 | 1.3.6 | Generates Solutions | The system is tested with a select set of users and generates results. |
2 | 1.4 | Controlling | The work involved for the controlling process of the project. |
3 | 1.4.1 | Project Management | Whole the project is to be managed. |
3 | 1.4.2 | Project Status Meetings | Weekly team status meetings. |
3 | 1.4.3 | Risk Management | Risk related to projects are defined and managed to take necessary action. |
3 | 1.4.4 | Update Project Management Plan | Project Manager will update the Project Management Plan as the project progress. |
3 | 1.4.5 | Testing of the Application Software | The developed software is tested to get the system feedback. |
2 | 1.5 | Closeout/ ending | The work that will close-out the project. |
3 | 1.5.1 | Audit the output so gained | An audit is done to carry out that the required output is so gained or not to make any changes. |
3 | 1.5.2 | Document Lessons gained | Project Manager along with the project team performs a lessons learned meeting and documents the lessons learned for the project. |
3 | 1.5.3 | Update Files/Records | All files and records must be updated to know the status of the ongoing project. |
3 | 1.5.4 | Gain Formal Acceptance | The Project Sponsor formally accepts the project by signing the acceptance document included in the project plan. |
3 | 1.5.5 | Provide Trainings | All the team members and clients are given proper training. |
8.1 – GLOSSARY OF TERMS
Level of effort – Work that is not directly associated with components of a work breakdown structure but that can instead be thought of as support work
Work breakdown structure (WBS) – Work breakdown structure is a comprehensive, hierarchical model of the deliverables constituting the scope of a project.
Project performance indicators – Measures used to assess project performance, usually with reference to project or performance baselines.
Work Package: The work packages of a project are its lowest-level deliverables.
WBS Component: it is a component of a WBS which is located at any level. It can be a Work Package or a WBS Element as there’s no restriction on what a WBS Component is.
Sponsor – A sponsor has ultimate authority over a project. They provide high-level direction, approve project funding as well as deviations from cost and budget, and determine project scope.
9 – PERT CHARTBackground
All the works described in Work Breakdown Structure are detailed by using the alphabets:
- Develop Project Proposal
- Requirements gathering and analysis
- Develop Project Charter
- Sorting out proposed Scope statement
- Develop Project Plans
- Project Scheduling
- Design a CMS website
- Testing of application software
- Provide trainings
- Make Report
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10 – RISK REGISTERBackground
Those situations which involves an exposure to any kind of obstacles in the launch of project is known as risk. The strategies that are used to control or manage the risk is known as risk management. To manage the risk the register called risk register is approached. Risk register is known as the documentation of possible risk of the project. It identifies all the risks and documents its impact, probability, effect, causes and methods to prevent them happening. There are different types of risk register for different company and different project. The information is risk register is rapidly changing characteristics and evolving. Some primary entities of risk register are:
- Risk Index
- Title
- Description
- Category
- Cause
- possibility
- Impact
- proposed responses
- owner and so on
I.D | Risk | Description | Category | Cause | Possibility | Impact | Proposed responses | Owners |
1 | Lack of good management or leadership | L has become a major organization so there exist a danger of subjective authority for venture oversight also, strategical heading for the organization. | quality | Failure to understand project concept and lack of understanding between team members | Medium | -Poor perception | -training should be provided time to time | Project manager |
– Decrement in arrangement | -work of project should be supervised time n again | |||||||
– Co-operative teams should work on big issues | ||||||||
also, effectiveness | ||||||||
– Delayed IT | ||||||||
activities | ||||||||
2 | Delayed interaction with stakeholders | Stake holders are the key component of project so delayed in communication of stake holders will result in risk of project | Schedule | -lack of interactions of stake holders and officials | medium | – Failure of business measures. | – Recognizing partners also, executing commitment plans for partners. | Project manager |
-absence of stake holders in boarding meetings | ||||||||
– Failure to execute | – Every detail of venture scope should be given to partners | |||||||
institutional | ||||||||
missions and | ||||||||
inability to | ||||||||
meet legitimate or | ||||||||
legally binding | ||||||||
prerequisites. | ||||||||
3 | Stealing or breaching of data | Sort Content Management System P/L holds data of enormous amount of user data it can be hacked or stolen | Scope and cost | -lack of proper knowledge of data handling | high | – Normal robbery also, infringement of significant client information. | -Use of proper antivirus | Security and maintenance |
-poor security system or lack of strong antivirus | – Over the top fines and cost of-standard burglary | -Proper training of data handling | ||||||
also, infringement of significant | -Immediate action on failure system or any kind of security | |||||||
client information. | ||||||||
-Unnecessary | ||||||||
fines and | ||||||||
cost of | ||||||||
4 | Inability to follow company policies | As organization | quality | -lack of executive’s support | -Inability to | – Preparing ought to | Project manager | |
becomes bigger and | -lack of funding for employee training. | low | secure | be given to | ||||
bigger there is | – lack of understanding of policies and failure to execute them. | basic client’s | the workers | |||||
continuously a danger | information and | so, they can | ||||||
that the | organization’s | comprehend the | ||||||
organization may neglect to secure | insider facts. | approaches of | ||||||
the uprightness, | – Loss of sight | advancement | ||||||
secrecy | of objectives as | exercises. | ||||||
also, accessibility | the approaches | – Management | ||||||
of information and | are disregarded. | group should be | ||||||
assets of the | – Information break. | dynamic and | ||||||
organization. | ought to | |||||||
comprehend | ||||||||
organization’s | ||||||||
approaches and | ||||||||
security | ||||||||
proposes. | ||||||||
5 | Improper planning for projects | New projects | Quality and cost | disappointment of | medium | – Delay in | – Present day | Project manager |
need new | equipment or | coming to the | equipment and | |||||
arranging. However, If | programming frameworks | objective or | programming | |||||
the administration | which may lead | accomplishing | frameworks. | |||||
framework is | to information erasure. | certain | -Normal | |||||
unequipped for | – absence of financing, | objective. | gatherings and | |||||
making powerful | preparing, or | – Absence of | gathering | |||||
plans, it is a | uphold from | collaboration | about the | |||||
incredible danger to the | the executives | as | arranging. | |||||
organization | groups for making | comprehension of plans is | -Standard financing | |||||
compelling | not done by | also, preparing of | ||||||
arranging. | each | representatives | ||||||
– absence of | part. | |||||||
comprehension of | ||||||||
venture objective | ||||||||
also, measures | ||||||||
6 | Godly activity | Demonstration of god is | costs | -unfortunate natural destructions | Medium | – Loss of | – Guaranteeing | Project manager |
dubious however | human | protection is | ||||||
significant danger for | asset and | done. | ||||||
any organization. It | information. | – Powerful information | ||||||
may incorporate fire, | reinforcement plans | |||||||
quake, | – Loss of | should be | ||||||
flood, etc. | frameworks of the | made. | ||||||
organization | – If conceivable, | |||||||
parts of the company | ||||||||
should be in | ||||||||
better places | ||||||||
for reinforcement | ||||||||
framework. |
PROJECT BUDGET | ||||
Category | Estimated Quantity | Estimated Cost per Unit | Estimated Subtotal | Notes |
Execution | days | $ | ||
Developers | 10 | $3,000 | $30,000 | |
Project Manager | 20 | $2,500 | $50,000 | |
Business Analyst | 4 | $15,000 | $60,000 | |
Designer | 6 | $10,000 | $60,000 | |
Costs Total | $200,000 | |||
Intiation | ||||
Project Manager | 5 | $2,000 | $10,000 | |
Designer | 2 | $2,500 | $5,000 | |
Costs Total | $15,000 | |||
Other WBS Structure Item (Level 2) like testing, etc | ||||
Testing by Supplier | 30 | $100.00 | $3,000.00 | |
Training | ||||
Trainer | 2 | $1,500.00 | $3,000 | |
Project Team Members | 20 | $300.00 | $6,000 | |
Costs Subtotal | $15,000.00 | |||
Hardware, Software, Overheads(Misc.) | ||||
Hardware | $240,000 | |||
Security and Update | $200,000 | |||
Costs Subtotal | $440,000 | |||
Services | ||||
Advertisement | $100,000 | |||
Food and Drinks | $80,000.00 | |||
Petrol and Electricity | $70,000.00 | |||
Services Subtotal | $250,000 | |||
Additional Costs | ||||
Overhead | 1 | $40,000 | $40,000 | 20% of labour cost |
Additional Costs Subtotal | $40,000.00 | |||
Costs Total | $960,000 | |||
Contingency | ||||
Reserve | 1 | $240,000 | $240,000 | Allow 20% on total cost |
$240,000 | ||||
GRAND TOTAL | $1,200,000 |
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11 – KICK-OFF MEETING RECORD
From | Till | Number of days | Type of meeting | Topic of meeting |
11/10/2020 | 11/15/2020 | 5 days | Project team start meeting Face to face | General introduction with team members and on the topic about the project and its time duration and budget. |
29/11/2020 | 3/12/2020 | 4days | Project start meeting Face to face | Detail discussion regarding the project, how we are going to start the project, who is going to be responsible for what part of the project and how long the project going to take, what can be the risk that may occur during project and so on |
7/01/2021 | 17/01/2021 | 10days | Project status meeting Zoom video call | Had discussion on the ongoing project about the work finished, the achievement throughout the task and other various task. |
PROJECT REPORT
An Australian based IT Managed Services is SortCMS P/L. They as of now give a scope of Content Management System (CMS)/Website for outer clients. They are right now work in different enterprises and the most as of late for wearing associations. They have as of late won an agreement to give a CMS/Website (Extranet) that will utilized by Australian Women Soccer group (the Waltzing Matildas) group for pave the way to; and for the impending FIFA World cup in 2023 in Australia/New Zealand.
Our team member has got this project and has started outlining the business procedure wanted by the company and we also have to focus on technological factors required by the company to implement CMS based website that is re-usable later by other sporting organizations as well. The needed solution required built in up latest deliverables which should give satisfaction to the SortCMS P/L and its clients including the Waltzing Matildas. The newest development software must have developed data security and must be able to deal with current features as well. This Modules must have features like ability to store player details and statistics, team details and statistics, tracks sponsors, Souvenirs and saleable and will focus on FIFA world Cup 2023 exclusively.we proposed best project budget to decide total cost for the venture to complete.
This newest development in CMS program will support SortCMS P/L IT organization to boost up their problems and will keep an eye in client site setting. To gain our project success efficiently and on a given timeframe the given task was divided into different sections among the group members We intentionally built venture charter that includes cost info, advantages, hazards, its achievement criteria and ultimately roles and duties specifically to each participant of the group. Along with it we worked on preparing project structure with scale announcement, WBS. We also created PERT Chart. Finally, risk registry and so on. we proposed best project budget to decide total cost for the venture to complete.
GROUP ACTIVITY REPORT
Group participation:
In this project we have a group of 3 members including myself Meelisha Mahara Sanjay and Kiran Tams. We decided to give a name for our group and called it Three Star Group. All of the members put their best efforts with whatever knowledge they have in order to accomplish this project. As we were stranger to each other we faced difficulties in the beginning but however we become close to each other by connecting to social media. We created a group in WhatsApp and also shared our numbers so that we can have prompt communication with each other. Each individual were very concentrate toward the project and were deciding on how can we do our project ? what sorts of steps we need to perform to get the best out of our project ? and what could be the possible obstacles during the project time?
Shared of Responsibility: To limit the work load to single individual we had shared our responsibility among the group members so that we can complete the task within the given timeframe. For this project first part we need to accomplish was Project Charter, for this sanjay was responsible. He came with the idea of Project Charter and Kiran in the other hand help him with the correction and recheck of it. I did the stakeholder register part and on this part both of them help me to correct my mistakes. So on we had to put the budget estimation part and project scheduling part. On this we three called a face to face meeting in Kiran’s house. We three sat and complete this section addition to this we complete the work breakdown structure. Another important part was risk register part which was completed by Mr. Kiran. Conclusion and references was written by sanjay and me. In this we shared almost equal responsibility to each other and finish our project within the given time frame.Each individual were very concentrate toward the project and were deciding on how can we do our project ?
Group member interaction: we had to have a lot of communication while doing this project but it was made easy my means of social media. For this we use mostly the WhatsApp platform where we sent and receive message regarding the project activities. We had a strong communication means we were listening to each other’s idea and sharing our as well. We learned how to lead a group so that how we can get the best out of us. Being a leader is not a easy job is what we faced. We also used emails to share our files and it made easy for us to recorrect the mistakes and sent it to each members quickly. We listen to each other’s feedbacks on the topic on which each were responsible. We also made a video conference call over zoom in order to have face to face interaction to talk about the project tasks.
Roles within team members: we had different roles in our project activity Meelisha was chose to be group leader among us and Sanjay and Kiran were the members of this group. We had shared almost equal responsibility however there was a certain more responsibility to a group leader. Group leader had to interact with the group members as well as with stakeholders as well. It was a bit difficult to had a meeting with the stakeholders however we tried our best to set a meeting with them. Interior communication was not disturbed as we were having daily communication. Task contribution of our member is shown in the pie chart below which gives a clear picture of members participation.
Documentation: sanjay was responsible for documenting of the files after the completion of small task such as project Charter, WBS, cost estimation, risk register and so on. He collect all the files from each members and combined it to a single file to give a complete document. We had to put the title page, table of contents and had to do in a different format like heading sizes, styles of text and so on. At the end all the files were documented correctly and properly and also we had stored the files in our drives in order to protect the files from loss.
Lesson Learned Table:
PROJECT TITLE: Implementation of CMS |
PROJECT MANAGER NAME: |
PROJECT DURATION: 13/09/2020 to 14/04/2021 |
BUDGET ESTIMATION: $1.2 MILLIONS |
This group based project assignment was a great platform for us to learn more about project management. We learned a lot from this assignment. Some of the lessons learned are as follows: TO find out the project requirements, objectives and goals of project.To collect required data and make plans about the requirements of the task.To divide the work into smaller pieces and distribute among members.To find out risk and their possible solutions during work progress.To understand the project methodology, designing , requirements collection and scheduling.To improve our personal development working in a group. |
14 – CONCLUSION:
To conclude from this project we gain a lot of ideas about how to handle a project, what sorts of course of actions we need to discover for a success of the overall project. We learn about the team work and leadership. We gain good concept of the real world project. To gain the success while doing project we need to have good coordination among the group members, communication is the key to success , hard work pays you back and time is very important in project life cycle are the major points we have found out in this project success. We learn how to interact with the project related stakeholders and other people involved. we learnt that division of task is very important factor for the success of the project. We also learnt about the various risk and possible solutions to handle such risks.
REFERENCES:
A Guide to the Project Management Body of Knowledge (PMBOK Guide)4th edition
A Guide to the Project Management Body of Knowledge (PMBOK Guide)5th edition Project Management Institute
A Guide to the Project Management Body of Knowledge (PMBOK(R) Guide-Sixth Edition / Agile Practice Guide Bundle6th edition Project Management Institute
Project Management Institute Staff
Project Management 12th edition A Systems Approach to Planning, Scheduling, and Controlling by Harold Kerzner, Harold R Kerzner
Q and As for the PMBOK® Guide6th edition by FRANK T Anbari
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